Job Description:

Responsibilities - your mission

• Performs the administrative tasks of the respective process
• Contributes to the Financial Statements elaboration
• Ensures compliance with the legal regulations, the accounting rules and the internal controls, following the standards and procedures defined by the Group experts and process managers
• Applies financial processes and tools, involving financial flows and transactions according to International Financial Reporting Standards (IFRS)
• Applies specific finance and transactional knowledge in Accounts Receivable process
• Defines the accounting structure and principles for general accounting and other financial and administrative transactions related to Accounts Receivable process and supports the harmonization between the different legal entities of the scope
• Proposes continuous improvement actions on Accounts Receivable process and systems

Detailed tasks

In priority

• Allocate the Incoming payments to the invoices manually or through electronic tools.

At a second stage following Shared Services Center growth:

• Creation and modification of customer master data.
• Customer contract analysis and register them in SAP, including data creation and modification.
• Issue commercial delivery invoices, credit notes and advanced payments invoices according to legal, accounting and tax rules.
• Send the invoices to the customer, including additional documentation for the payment by post mail, email or electronic transmission when it is applicable.
• Get and verify external documentation like Airway Bill, Bill of Lading, Transfer of Title, Customer´s certificates, and others.
• Analyze and prepare the debtor’s statement of account.
• Send to the customer reconciliation debt letters monthly.
• Collaborate with business in the customer dunning process attending different debt committees and supplying debts reports.
• Customer bad debt analysis (including documentation), post bad debt provision when appropriate. Customers Write-off postings
• Analysis of Balance Sheet related accounts (Receivables, advanced payments)
• Prepare ageing report and sending it to the Business
• Support to the different audit process
• KPIs elaboration
• Application of internal controls in the transactions’ postings
• Other Reports

Requirements

Profile: Junior accountant (recent graduates) or with experience on accounting administrative tasks (Resources without an accounting / finance degree but with experience in accounting administrative tasks)

• Finance / Accounting / Business Admin/ Economics degree or experience in administrative accounting tasks
• Knowledge of accounting field and capacity to implement decided actions