Lab Administrator
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Localização: Champalimaud Centre for The Unknown
Entidade Empregadora: Champalimaud Foundation
Regime: Tempo Inteiro
Posição: Unidades de Suporte à Investigação
Início da Candidatura: 17 Abr. 2026
Offer Description

As a Lab Administrator, you will be integrated in the Lab Admin team that works with the wider Champalimaud Research community. Your role will encompass managing procurement processes, coordinating purchasing activities, and providing essential administrative support to various groups and units.

Key Responsibilities

Procurement Management

• Oversee the end-to-end procurement process, including vendor selection, negotiation, and contract management;
• Ensure compliance with institutional policies and regulatory requirements;
• Develop and maintain strong relationships with suppliers to secure favorable terms and pricing.

Purchasing Coordination

• Collaborate with stakeholders to identify their procurement needs and coordinate the timely acquisition of goods and services;

• Follow through the internal purchasing procedures - from placing internal requisitions to goods and services delivery;

• Maintain accurate records of purchases, track inventory levels, and optimize cost-effectiveness.

Budget Oversight

• Provide support to budget management and execution (internal and external funds);
• Work closely with other departments and key people to ensure that procurement activities align with efficient budget management and execution, and resolve any accounting issues;
• Generate reports on procurement expenses and analyze spending trends.

Administrative Support

• Assist in organizing travel arrangements;
• Other admin tasks as needed.

Location: Champalimaud Foundation, Lisbon, Portugal

Position Type: Full-Time

Application start date: April 16th, 2026

Application closing date: Until position is filled

Expected position starting date: May 2026

Skills/Qualifications

• Undergraduate degree (BSc or Lic) in relevant field;
• Experience in procurement and purchasing, preferably in a research setting;
• Good learning skills / understanding of procurement regulations, policies and best practices;
• Digital proficiency, mainly in using procurement software and Microsoft Office applications;
• Excellent organizational and time-management skills;
• Troubleshooting and problem-solving skills with increased independence and autonomy over time;

• Strong communication - both in Portuguese and English - and negotiation skills.

Languages

ENGLISH - Excellent

PORTUGUESE - Excellent

Benefits

• Competitive remuneration package commensurate with skills, qualifications and experience.

• Full immersion into a research excellence ecosystem with highly motivated researchers, supported by state-of-the-art technology and continuous development opportunities.

• Maximum allowable duration of the contract including the respective renewals: 5 years renewed yearly with an initial 3 months probation period.

Eligibility criteria

• Undergraduate degree (BSc or Lic) in relevant field;

Selection process

How to Apply:

The Champalimaud Foundation is committed to diversity and inclusion. We encourage individuals from all backgrounds to apply.

Candidates must complete the standard application form and submit a CV highlighting a selection of your past work, and a motivation letter, as a single annexed PDF document. The call reference will be asked and not having it may invalidate your submission. This call’s reference is: "Lab Admin Apr2026".

Applications are also accepted in paper format, sent or handed to the following address:

Fellows Support Office at the Champalimaud Centre for the Unknown,

Avenida Brasília, 1400-038 Lisbon, Portugal.

Proof of qualifications (certificates) may be required at a later date for the formalization of the contract agreement. Degrees obtained abroad may need to be formally recognized in Portugal.

Evaluation Committee members

Raquel Gonçalves, Head of Lab Admin Support Unit; Catarina Cosme Ferreira, Lab Administrator; Tânia Matos, Lab Administrator; Catarina Pimentel, DTx Programme Manager.

Selection process:

Candidates will be screened to determine eligibility based on the qualifications listed. Candidates meeting minimum requirements will be scored according to the required application materials, as follows: CV 60% weighting, motivation letter 25%, interview 15%.

If provided, and if shortlisted, candidates’ referees may be contacted and may count towards evaluation.

Notification of results

All candidates will receive a receipt of acknowledgment within 7-10 business days. The highest scoring candidate will be notified by email or telephone. All other candidates will be notified solely by email of the final outcome of the recruitment process. After notification, candidates have 10 working days to present a claim for redress by email (careers@research.fchampalimaud.org). If no claim is received by the Champalimaud Foundation, the Evaluation Committee's decision will become definitive.

About Us

Research is at the heart of the Champalimaud Centre for the Unknown, a modern research and clinical facility. With the goal of performing world-leading fundamental and translational research, Champalimaud Research comprises a team of over 500 dedicated members from all over the world. To support healthcare transformation through innovative technologies and evidence-based research & development, we are seeking a highly organized and detail-oriented individual to join our team as a Lab Administrator. If you have a strong background in administrative functions and a keen understanding of procurement processes, we invite you to contribute your skills to our dynamic and collaborative work environment.

Relevant Institutional Information

In line with our community guidelines and Equality, Diversity and Inclusion policy and Gender Equality Plan, no candidate may be privileged, favored, prejudiced or deprived of any right or excluded from any duty on the basis of age, sex, gender identity, sexual orientation, race/ethnicity, disability, chronic illness, language, nationality, territory of origin, family status (marital, pregnancy and maternity, having or not having dependents), socioeconomic situation, education, religion, political or ideological beliefs, trade union membership, or on any other grounds which are irrelevant to decision-making.

Legal Notices

The present call has the sole purpose of filling the indicated research position. This call may be canceled at any time on or before the committee’s evaluation of all eligible candidates and the recruitment process shall be concluded on the day of the full execution of the contract between the Champalimaud Foundation and the selected candidate.