About The Role

Job Title: Logistics Administrator

Location: Remote based in Portugal

Terms: Permanent Contract / Full-Time 40h weekly

We are looking for an experienced Logistic Administrator to join the team and ensure highest levels of service delivery to our client OURA. This is a permanent work from home position based in Portugal

As a Logistics Administrator, you will primarily support new retail partnerships by managing purchase orders and order fulfilment for key retail partners in the North America, EMEA and APAC regions, ensuring accuracy, timely processing, and adherence to retailer compliance requirements. You will also maintain daily communication between the company, customers, and logistics partners, while driving initiatives to optimize operations and enhance overall efficiency.

WHAT YOU'LL BE DOING

• Purchase Order and Order Fulfilment Management:

+ Oversee and manage purchase orders for key retail partners in the NA, EMEA and APAC regions.
+ Ensure order accuracy by reviewing inventory levels and processing orders promptly.
+ Coordinate the execution of orders, including shipping and deliveries, to meet the specific requirements and expectations of retail partners.

• Order Processing & Management:

+ Download and process Purchases Orders (POs) from vendor portals.
+ Format and manage data in excel and google sheets for seamless system uploads.
+ Assist with issuing labels and handling documentation for shipments.

• Retailer Compliance: Ensure adherence to retailer-specific requirements, including understanding and implementing routing requirements, creating Advance Shipping Notices (ASNs), and analyzing Key Performance Indicators (KPIs) to meet retailer expectations.

• Reporting and Documentation:

+ Maintain comprehensive records and provide regular reports on inbound and outbound shipments, inventory levels, returns, and overall logistics performance.
+ Format and manage manual data in excel and google sheets for system uploads.
+ Extract data from multiple sources and utilize Excel functions (e.g., XLOOKUP) for analysis and reporting.

• Inventory Management: Track and manage inventory levels for packaging materials, components, and finished goods. Reconcile 3PL inventory as needed and process necessary transactions to ensure accuracy.

• Return Management: Manage the return process, including handling returns and coordinating with partners, finance, and customer service. Oversee return inventory processes such as disposition and refurbishment.