The Role

Indicium AI is scaling fast, we are looking for an Office & Culture Manager to be the heartbeat of our Lisbon operations.

You aren't just managing a space; you are building a community. You will be the "force multiplier" for our leadership team, taking full ownership of office operations, local HR coordination, and the Indicium AI culture that makes people want to come to work every day.

Key Responsibilities

1. People Operations & Onboarding

• The First Impression: Own the end-to-end onboarding experience for all new hires (laptops, fobs, benefits, and welcome lunches).
• Local Compliance: Coordinate with accounting for monthly payroll, manage meal allowances, and liaise with PPR provider regarding pension contributions.
• Admin Excellence: Manage IRS forms, Health Assessments, and Employers Liability Insurance updates for joiners and leavers, amongst others.

2. Office & Vendor Management

• Hub Readiness: Ensure the office is always "client-ready" - managing supplies, snacks, coffee, and local vendor relationships.
• Logistics: Coordinate team travel, lunch-and-learns, and hospitality for visiting customers or partners.
• Global Linkage: Act as the administrative bridge between Lisbon and our London, Brazil, and US offices.

3. Culture & "Vibe Ownership"

• Community Building: Design and execute social rituals, offsites, and birthday celebrations that turn an office into a community.
• Employer Branding: Assist with local recruitment events and conferences to help us stand out in a competitive market.
• Environment: Actively curate a high-energy, welcoming atmosphere that encourages office attendance and engagement.

About You

• The Connector: You genuinely enjoy people. You are approachable, high-energy, and can read the "room" (or the hub).
• The Operator: You are hyper-organised. You don't miss a payroll deadline, and you notice when the coffee beans are running low before anyone else does.
• Bilingual: Fluent in Portuguese and English (essential for liaising between local vendors and our London HQ).
• Proactive: You don't wait for a task list; you see a gap in the culture and you fix it.
• Experienced: Ideally, you have 2+ years in an Office Management, HR Admin, or People Ops role, preferably within a fast-paced tech environment.

Why Join Indicium AI?

• Opportunity to shape the culture of a rapidly growing tech hub from the ground up.
• Competitive salary and benefits package (Health Insurance, Coverflex, etc.).
• A high-trust environment where you have the autonomy to launch new initiatives and events.

Benefits

• Holiday Entitlement - 25 days holiday plus bank holidays
• Learning & Development: 1.500€ training budget + 5 training days
• Company Bonus - Discretionary company and personal bonus paid quarterly
• Pension Scheme
• Choose Your Kit - Select from a range of laptops and accessories
• Social Events: MeetUps, Squad events, Summer/ Christmas events, etc.
• And many others.